Job Description: Administrative Assistant
The ideal candidate will provide the Pastoral and Ministerial Staff with administrative assistance, therefore allowing them to focus on other areas of ministry. The Administrative Assistant must be a mature Christian who is able to handle a wide range of tasks, to work independently, and to do so with a teachable spirit.
Job Duties:
Ø Warmly greet every person entering the office with a friendly, courteous and helpful attitude. Use discernment and attempt to prevent unannounced entries into staff offices.
Ø Notify all Staff members when a member has needs, is seriously ill or injured, having surgery, or dies.
Ø Wide variety of duties including familiarity with church computer systems, and highly competent in Microsoft Office Suite (including PowerPoint & Publisher,) designing printed and electronic documents and reports, website support (?)
Ø Printing/copying numerous items
Ø Coordinate work of office volunteers.
Ø Phones & Correspondence
Ø Know schedules and whereabouts of all personnel and how to contact them in an emergency.
Ø Maintain and coordinate church calendar
Ø Be aware of Church schedule and activity locations, and able to provide directions to each area. Notify appropriate personnel when needs arise.
Ø Use good judgment in determining what is confidential, and tactfully respond to sensitive questions.
Ø Maintain appointment calendar for the Pastors and Ministerial Staff. Know schedules and remind them of special and urgent activities.
Ø Make phone calls and compose letters/reminders on behalf of Pastors and Ministerial Staff
Ø Personalize thank-you letters and other preformatted correspondence when requested by pastoral and ministerial staff.
Ø Ensure that visitor information is updated and packages are sent out weekly
Skill Sets Required: MS Office (all aspects), basic database, proficient with email,
Compensation: $12/hr. to start beginning at 20 hrs/wk. (For 3 months)
$24,000/yr + benefits once moved to full-time (40 hrs/wk.)
Application: Click link to get application: http://vesperlake.org/vesperlake_admasst_application.doc
Contact: Please email all resumes and applications to administrative@vesperlake.org
Phone: (330) 666-1733